|This section may undergo changes as the airline occasionally changes their regulations. We recommend participants to check the airline's web site prior to departure for the current airline policies, specially on the day of departure. We will advise students of any changes involving the specific agreement between Forspro and the airline. Airline policies are subject to change at the airline's discretion.||
Note: Although most flights are with Air France, Delta is the airline that manages the reservations on behalf of Air France in the United States.
If you are providing own airfare
If you are providing your own international transportation and do not want the airfare Forspro includes in the price of the program, you receive a $1100 credit. Please be aware that the Madrid/Paris flight is part of the international transportation Forspro provides. Therefore, if you are making your own travel plans, you must make the arrangements to travel from Madrid to Paris as well. Note: Participants traveling on flights different from the group’s flight itinerary and not connecting with the group’s ground transportation must provide their own airport transfers.
If Forspro is providing the airfare
Included in the program price is the
international transportation. Forspro provides airfare as a way to
facilitate and insure students are able to participate in the
program with the transportation to Madrid and Paris at a reasonable
price. Our function with the airline is similar to that provided by
your local travel agent or internet travel site.
The airline is the one who makes all the
flight arrangements, the itineraries for the program flights, and
its guidelines and policies. The itineraries are randomly selected
by the airline. Some of the flights from the USA to Spain are direct
flights. Others are routed via Paris. Some participants may
encounter longer delays than others in their connecting flights.
However, the delays are no different than many of the connections
you experience in flights you may arrange individually.
The flight information is in your statement. The airline is constantly revising their schedules and may make minor changes to their flight departures. Therefore, there is a possibility that your flight itinerary may have minor changes from the original reservation. Please refer to your statement to read your flight itinerary. Below is an example of the eastbound segment of your flight from the U.S. to Paris. Use the same formula for the Paris/Madrid segment and the westbound (return) flight. If the flight number begins with the letters "DL" it is a Delta flight. If it begins with "AF" it is an Air France flight.
AF095 02JUL MIACDG 1735 0810 +1
02JUL=Date of departure
MIACDG=Miami to Paris
1735 0810 =Depart & arrival time
+1=Arrival next day
MAD=Madrid / AGP=Malaga / CDG=Charles de Gaul / MIA =Miami / JFK=New York
Deviations (If Forspro is providing your international transportation)
In order to process the group tickets, deviation requests prior to ticketing are accepted until 60 days prior to departure and after ticket issue, approximately 30 days prior to departure. The airline's policy is as follows:
A limited number od deviations are allowed (maximum of 30% of the group) at the applicable fare for a 50.00 USD per person non-refundable deviation fee plus a 25.00 USD per person non-refundable ticket issue fee (the applicable fare depends on the fare and availability on the day the deviation is requested).
A credit card is the only acceptable form of payment for deviations and is required at the time the deviation is booked. (to pay the 50.00 USD per person non-refundable deviation fee).
After Ticketing: Changes may be made after ticketing with the appropriate ticket reissue fee and any difference in fare. (Only one change is allowed).
You must submit to us in
writing (via email/letter/fax) any request regarding changes to the
airline reservation 60 days prior to departure. The airline
will notify Forspro of the new fare prior to changing the itinerary.
The quote is normally maintined for 24 hours.
NOTE: If you are planning to leave early or stay later, we recommend that you search thru the internet or with a travel agent alternative fares.
The airline ticket is
purchased approximately 60 days prior to departure. The eticket
information will be sent to you via email about 3 to 4 weeks prior
to departure. Upon receipt of your airline eticket, you should
review your ticket to make sure the information is accurate. We need
your email address in order to send you the airline ticket
information. Please note: The eticket is not actutally an airline
ticket. It is a form that contains your ticket number and the flight
information. You can actually get your boarding pass with the
information in your statement. Therefore, don't panic if you lose
the eticket form.
Seat Assignment & Luggage Check-in
Since these are group
reservations, we are unable to make individual seat assignments.
However, after you receive your eticket information you should be
able to perform Internet check-in. With Internet check-in, you can
choose your seat anytime within 30 hours prior to the departure of
your flight. All you need is an Internet connection and a printer.
Warning! If you print your boarding pass and you lose it, it may be
a problem when you arrive at the airport. We will not be able to
help you. You will have to resolve it yourself. Unless you are
willing to take that chance, we suggest you get your boarding pass
and check your luggage at the ticket counter at the airport.
You are allowed one piece of checked luggage, a carry on, and one accessory. Refer to the Air France web site for size and weight limitations.